Visiting your legislator is the most direct way to have your voice heard. It can also be the most intimidating. But, remember legislators and staff are people just like you. And, more importantly, they depend on you to bring issues to their attention which are important to you.  Remember, the difference between an activist or public policy advocate and the novice, is ONE visit. Following are some tips for visiting your legislator’s office:

• Make an appointment - Contact your Congressperson’s office in advance for an appointment when she/he is working in district. A legislators schedule in Washington is very full.  They, or their staffs will be glad to meet with you here in Washington, but you are more likely to meet with the actual elected official in their district, where they are looking to meet constituents.
• Create an agenda – Inform the scheduler about the topic you wish to discuss with your legislator and who will be accompanying you. If at all possible, pull together a group three people or so for the visit. A group that represents different experiences and backgrounds broadens your base and influence. Be sure to coordinate your remarks and discuss the agenda before your meeting. Select a spokesperson.
• Anticipate your audience – In Washington, due to your legislator’s demanding schedule, you will most likely meet with a legislative aide or “staffer”. Don’t underestimate aides/staffers. They often are well informed and knowledgeable on a specific issue.
• Come prepared - Know your representative’s voting record and his/her position on the issue you will be discussing. Have background information on the issue and know the specific legislation relating to it. AIMBE Public Policy staff has available a one-page summary of its legislative priorities and will assist you in preparing talking points for your issue prior to the meeting.
• Consider timing - Have two talks ready: one that is 15 minutes and another that is 90 seconds. This will ensure that you will be prepared if the legislator is called out in the middle of your visit.
• Provide effective insight - At the visit be clear, positive, and constructive. Use examples from your personal experience.
• Clarify your stance - Before leaving, provide a definite request. Leave a short, one-page written summary of your position and supporting materials.  Make sure your legislator knows how you want them to vote on a particular issue.
• Volunteer to be a local resource - Legislators often set up advisory panels consisting of local experts to provide them with the “local view” on major policy issues. By volunteering to serve on these advisory groups, you will be in a central position to provide input.
• Follow-up!

Call AIMBE’s offices at 202-496-9660 if you need assistance in setting up a meeting.

For more tips on how to conduct effective in-office visits with your elected officials, AIMBE highly recommends the “17 Cardinal Rules for Working with Congress.”